Icon Time TotalPass Small Business Premium Biometric Web-Enabled Time Clock
New! Built-in plug & play Wi-Fi functionality and
Import utility to ease new customer migration path to TotalPass time clocks
Be sure to
update your clocks 
to version 7632 or later to enable these new features:
- Plug-and-play WiFi functionality (requires a WiFi module sold below if your clock was purchased prior to 12/2016)
- Free Email Alerts upgrade
- Ability to email individual timecards to an employee
- Ability to import employee information via a CSV file
The Icon TotalPass Biometric time clock incorporates all-new, next generation fingerprint technology that both verifies and identifies while in biometric entry mode, making "buddy-punching" virtually a thing of the past. The TotalPass Biometric also comes with a first-of-its-kind employee self-enrollment system that streamlines the enrollment process, and minimizes overhead for the administrator. The TotalPass Small Business Premium Biometric is a highly flexible and reliable automated biometric time and attendance solution that will instantly control labor costs and impact your bottom line with a hassle-free pay day.
Next Generation Technology:
- Lightning fast, high precision biometric fingerprint and camera technology
- Eliminated "buddy punching", providing 100% photo verification
All Software Is On The Clock:
- No software to install - all functionality built right into the time clock
- No monthly fees (unlike other web-based time and attendance solutions)
- Universal functionality - works on any computer/device with a modern web browser
- Setup is a breeze
- Use pre-loaded 100 employee option or upgrade for higher employee capacity (up to 500 employees)
- Weekly, bi-weekly, semi-monthly, monthly, and custom pay periods
- Two levels of daily, weekly, and consecutive-day (California) overtime
- Calculate gross wages
- Deduct lunch time automatically and track paid breaks
- Custom time clock display prompts and user fields
- Connect up to 32 clocks (Biometric and/or Proximity) together over your network or Internet (500 employee limit)
- Employees can view last punch, and hours worked for the day and for that week directly at the clock
- Password-protected multi-supervisor login with customized permission level settings to assign employees by supervisor and more
- Sort, track, and categorize employees by up to 32 departments
- Track holiday and non-worked hours (optional benefits tracking upgrade to track and accrue vacation, sick, and personal time)
- Add hours for multiple employees with a single transaction
- Add notes by the punch allowing you to keep a history of edited data
- Schedule automatic backups emailed to one or more recipients on a daily, weekly, or monthly basis
- Labor Distribution reports can be generated based on custom field values assigned to an employee (e.g. Employee's location, billing account, part-time/full-time status, etc.)
- Manage timecards via USB, Wi-Fi, LAN, WAN, VPN or Web
New Self-Enrollment Technology:
- Allows employees to self-enroll at the time clock without requiring a manager present or on-site
- Streamlines new employee on-boarding
Verify Failed Biometric Entry:
- Built-in wide angle camera captures failed biometric entries with a backup photograph
- Authenticates and automatically notified manager when there is a failed fingerprint scan, providing the photo verification of the employee
- Ensures 100% validation of employee attendance
Seamless Payroll Exporting:
- Exports seamlessly to a CSV file, as well as QuickBooks Pro/Premiere/Enterprise, ADP desktop software, and Paychex Online Payroll
- Free API available to create custom exports
Multiple Entry Modes:
- Biometric fingerprint - employees clock In and Out using their finger
- PIN - employees clock In and Out using customizable PIN number (3-9 digits long)
- Proximity badge - employees simply swipe proximity badges
- Web punch - employees clock In and Out through a web browser
Email Alerts Module:
- Approaching Overtime - find out ahead of time if an employee is going to hit overtime
- High Hours - notifies you when an employee works too many hours
- Low Hours - notifies you when an employee works too few hours
- Log Punches - great for keeping in touch while on the road
- Send e-mail alerts to an unlimited number of recipients
- Also includes the SSL option to help keep your data secure and protected when accessed online
TotalPass Biometric System Includes
- TotalPass Small Business Premium Biometric Terminal
- 100 employee capacity (upgradable)
- Web Punch module including set of 15 employee licenses
- QuickBooks Plug-in Export & ADP and Paychex Online Payroll Export
- Quick Start Guide
- 15 ft. Ethernet cable
- 15 ft. USB cable
- Locking mounting plate with 2 keys
- Power supply
- 1-year manufacturer warranty
- 30 day free manufacturer setup support
Important Note: TotalPass clocks are not cross-compatible with RTC-1000 or SB-100 PRO Universal Time Clocks. However, a free migration path is available for those considering upgrade from UTC to TotalPass.
30-day manufacturer technical support at no additional cost.
System Requirements
- Access the time clock from any web browser including Windows, Mac, Linux, iPhone/iPad, Android
- Windows-based PC supports direct connection via USB/Ethernet, or network connection (Wi-Fi, LAN or WAN/Internet)
- Mac or non-Windows OS requires network connection (Wi-Fi, LAN or WAN/Internet)
- Remote access over WAN/Internet requires Ethernet and Internet connection with additional configuration
- Payroll exports for QuickBooks Plugin, Paychex Online Payroll, and ADP require Windows 10/8/7/Vista PC
Optional Software Upgrades
- The TotalPass Biometric comes standard with 100 employee capacity
- Employee capacity can be upgraded to 250 or 500 employees
- Benefit Tracking and Accruals
- Track and manage sick, vacation, and personal time benefits
- Automate the maximum accrual amounts, yearly carryover, and borrowing of benefits
- Enhanced Overtime Preferences - allows you to customize your overtime multipliers and adds level 2 overtime that can be set by day, week, or consecutive days
- Revision Zones - help to manage payroll costs by preventing employees from gaining extra time by clocking IN early or OUT late
- Web Punch Entry allows you to capture your employee's punches anytime, anywhere using a browser-based time clock that runs on Wi-Fi, LAN, WAN/Internet, or a stationary computer
- The TotalPass Biometric comes standard with 15 Web Punch Entry employee licenses
- Additional employee licenses can be purchased in blocks of 5, with a maximum of 50 employees
- Employees clock IN/OUT from web browser over Intranet or Internet
- Employees can view total hours, last punch, break/department transfers
- GPS verification for employees using an iPhone, iPad, and Android, making it ideal to track remote/mobile employees
- Configurable IP address location restrictions
- One-time cost - no monthly fees
Icon TotalPass Video
Login: admin / 1234
PLEASE NOTE: TimeClockSupplies.com does not offer direct technical support. To save you money, all products are sold as self-install systems.
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