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Icon Time TotalPass P400 Proximity Web-Enabled Time Clock

New! Built-in plug & play Wi-Fi functionality.

The Icon TotalPass P400 Proximity time clock is a self-contained, technologically advanced product that has been designed for small businesses with up to 250 employees. With TotalPass Proximity, all the software is completely built in to the device. No software to install and no monthly fees. This system gives business owners an effective tool to manage payroll costs and optimize performance.

All Software Is On The Clock:

  • No software to install - all functionality built right into the time clock
  • No monthly fees (unlike other web-based time and attendance solutions)
  • Universal functionality - works on any computer/device with a modern web browser
  • Setup is a breeze
  • Use pre-loaded 25 employee option or upgrade for higher employee capacity (up to 250 employees)
  • Weekly, bi-weekly, semi-monthly, monthly, and custom pay periods
  • Two levels of daily, weekly, and consecutive-day (California) overtime
  • Calculate gross wages
  • Deduct lunch time automatically and track paid breaks
  • Custom time clock display prompts and user fields
  • Employees can view last punch, and hours worked for the day and for that week directly at the clock
  • Track holiday and non-worked hours (optional benefits tracking upgrade to track and accrue vacation, sick, and personal time)
  • Add hours for multiple employees with a single transaction
  • Manage timecards via USB, Wi-Fi, LAN, WAN, VPN or Web

Multiple Entry Modes:

  • PIN - employees clock In and Out using preset 4 digit PIN
  • Proximity badge - employees simply swipe proximity badges

Seamless Payroll Exporting:

  • CSV or HTML file
  • QuickBooks Pro/Premiere/Enterprise/Online
  • ADP Desktop and Workforce Now
  • Paychex Flex and Preview
  • Paylocity
  • SurePayroll
  • Paycom

Optional Employee Capacity Upgrade

  • The TotalPass P400 Proximity comes standard with 25 employee capacity
  • Employee capacity can be upgraded to 50, 100, or 250 employees

System Requirements

  • Access the time clock from any web browser including Windows, Mac, Linux, iPhone/iPad, Android
  • Windows-based PC supports direct connection via USB/Ethernet, or network connection (Wi-Fi, LAN or WAN/Internet)
  • Mac or non-Windows OS requires network connection (Wi-Fi, LAN or WAN/Internet)
  • Remote access over WAN/Internet requires Ethernet and Internet connection with additional configuration
  • Payroll exports for QuickBooks Plugin and ADP Export require Windows 10/8/7/Vista PC

TotalPass Proximity System Includes

  • TotalPass P400 Proximity Terminal
  • 25 employee capacity (upgradable)
  • 15 ft. Ethernet cable
  • 15 ft. USB cable
  • Locking mounting plate with 2 keys
  • Power supply
  • Quick Start Guide
  • 1-year manufacturer warranty
  • 30 day free manufacturer setup support

Important Note: TotalPass clocks are not cross-compatible with RTC-1000 or SB-100 PRO Universal Time Clocks. However, a free migration path is available for those considering upgrade from UTC to TotalPass.

30-day manufacturer technical support at no additional cost.

Online Demo

Login: admin / 1234

Icon TotalPass P400 Proximity Time Clock Terminal

Optional Advanced Pack Upgrade

Upgrades TotalPass P400 to have the same base features of the TotalPass P600 (except for including the Benefits Tracking Pack)
  • Increase employee capacity to 50
  • Enables custom 4-9 digit PIN for employee clock IN/OUT
  • Enables Email Productivity Pack
  • Includes 5 Web Punch Entry licenses
  • Track employee productivity by tips, job numbers, or piece counts
  • Add notes by the punch allowing you to keep a history of edited data
  • Up to 99 department codes (for Payroll export)
  • Password-protected multi-supervisor login with customized permission level settings to assign employees by supervisor and more
  • Track employee assignments
  • Customize fields for labor distribution reports
  • Enhanced Overtime Preferences - allows you to customize your overtime multipliers and adds level 2 overtime that can be set by day, week, or consecutive days
  • Revision Zones - help to manage payroll costs by preventing employees from gaining extra time by clocking IN early or OUT late

Optional Email Productivity Pack (incl. in Advanced Pack upgrade)

  • Approaching Overtime - find out ahead of time if an employee is going to hit overtime
  • High Hours - notifies you when an employee works too many hours
  • Low Hours - notifies you when an employee works too few hours
  • Log Punches - great for keeping in touch while on the road
  • Send e-mail alerts to an unlimited number of recipients
  • Also includes the SSL option to help keep your data secure and protected when accessed online

Optional Benefits Tracking Pack

  • Benefit Tracking and Accruals
  • Track and manage sick, vacation, and personal time benefits
  • Automate the maximum accrual amounts, yearly carryover, and borrowing of benefits
  • Enhanced Overtime Preferences - allows you to customize your overtime multipliers and adds level 2 overtime that can be set by day, week, or consecutive days
  • Revision Zones - help to manage payroll costs by preventing employees from gaining extra time by clocking IN early or OUT late

Optional Web Punch Entry Upgrade

  • Web Punch Entry allows you to capture your employee's punches anytime, anywhere using a browser-based time clock that runs on Wi-Fi, LAN, WAN/Internet, or a stationary computer
  • Additional employee licenses can be purchased in blocks of 5, with a maximum of 50 employees
  • Employees clock IN/OUT from web browser over Intranet or Internet
  • Employees can view total hours, last punch, break/department transfers
  • GPS verification for employees using an iPhone, iPad, and Android, making it ideal to track remote/mobile employees
  • Configurable IP address location restrictions
  • One-time cost - no monthly fees
Item CodeDescriptionPriceQuantityAdd To Cart
IC-TP-P400 Icon Time TotalPass - P400 Proximity Time Clock System
Free Shipping FREE Ground Shipping!
$319.00
Upgrades and Options:
IC-TP-E-0 Icon Time TotalPass - 50 Employee Capacity Upgrade
From existing 25 employee capacity software (P400 only)
Special Deal! This upgrade is included in the Advanced Pack upgrade
$78.00
IC-TP-E-1 Icon Time TotalPass - 100 Employee Capacity Upgrade
From existing 50 employee capacity software
$96.00
IC-TP-E-2 Icon Time TotalPass - 250 Employee Capacity Upgrade
From existing 50 employee capacity software
$190.00
IC-TP-E-3 Icon Time TotalPass - 500 Employee Capacity Upgrade
From existing 50 employee capacity software
$385.00
IC-TP-E-4 Icon Time TotalPass - 250 Employee Capacity Upgrade
From existing 100 employee capacity software
Special Deal! From existing 100 employee capacity software
$165.00
IC-TP-E-5 Icon Time TotalPass - 500 Employee Capacity Upgrade
From existing 100 employee capacity software
$335.00
IC-TP-E-6 Icon Time TotalPass - 500 Employee Capacity Upgrade
From existing 250 employee capacity software
$260.00
IC-TP-AP Icon Time TotalPass - Advanced Pack
Upgrades TotalPass P400 to have same base features of TotalPass P600 (excluding Benefits Tracking Pack)
$150.00
IC-TP-BT Icon Time TotalPass - Benefit Tracking Pack
Add revision zones, benefit tracking, enhanced overtime, and more
$110.00
IC-TP-WP Icon Time TotalPass - Web Punch Clock Pack
Clock in/out from web browser, iPhone/Android GPS integration, 5 employee license pack
$82.00
Accessories:
IC-TP-P400-TS Icon Time TotalPass - P400 Proximity Extended Customer Care Plan - Per Terminal
-Upto 2 hardware replacements per year -Replacements are shipped via 2-Day Air -Unlimited technical assistance -Plans purchased 30 days after original product purchase requires a 60-day waiting period to use hardware insurance -Coverage does not include international freight, tax, duties or any fees associated with shipping outside of the US
$120.00
IC-TP-KEY Icon Time TotalPass - Replacement 2 Keys $14.00
IC-TP-USB Icon Time TotalPass - Replacement 15ft USB Cable $30.00
IC-TP-ETH Icon Time TotalPass - Replacement 15ft Ethernet Cable $30.00
IC-TP-PWR Icon Time TotalPass - Replacement 110V Power Supply $35.00
IC-TP-WALL Icon Time TotalPass - Replacement Wall Mounting Plate
Part # M1025-01
$20.00
SURGE-PRO 1-Outlet Wall Mount Surge Protector
Highly recommended to protect electronics
$19.95
Proximity Badges:
IC-TP-PRB-25 Icon Time TotalPass - Proximity Badges - 25 Pack
Icon Part #PRB-25 (new style) 9 digit badges (Ship from Icon)
$54.00
BDG-PROX Proximity RFID 125kHz Clamshell Badge (Generic) - 25pk
Compatible with TimeQplus, MTX-30, TotalPass, PC600, PC700 and uAttend brands proximity systems
Free Shipping FREE Ground Shipping!
$33.00
BDG-KEYFOB Proximity RFID 125kHz Key Fob (Generic) - 10pk
Compatible with TimeQplus, MTX-30, TotalPass, PC600, PC700 and uAttend brands proximity systems
Free Shipping FREE Ground Shipping!
$18.00
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PLEASE NOTE: TimeClockSupplies.com does not offer direct technical support. To save you money, all products are sold as self-install systems.
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