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Icon Time TotalPass Small Business Premium Proximity Web-Enabled Time Clock

New! Built-in plug & play Wi-Fi functionality and
Import utility to ease new customer migration path to TotalPass time clocks

Be sure to update your clocks External Link to version 7632 or later to enable these new features:

  • Plug-and-play WiFi functionality (requires a WiFi module sold below if your clock was purchased prior to 12/2016)
  • Free Email Alerts upgrade
  • Ability to email individual timecards to an employee
  • Ability to import employee information via a CSV file

The Icon TotalPass Proximity time clock is a self-contained, technologically advanced product that has been designed for small businesses with up to 500 employees. With TotalPass Proximity, all the software is completely built in to the device. No software to install and no monthly fees. This system gives business owners an effective tool to manage payroll costs and optimize performance.

All Software Is On The Clock:

  • No software to install - all functionality built right into the time clock
  • No monthly fees (unlike other web-based time and attendance solutions)
  • Universal functionality - works on any computer/device with a modern web browser
  • Setup is a breeze
  • Use pre-loaded 50 employee option or upgrade for higher employee capacity (up to 500 employees)
  • Weekly, bi-weekly, semi-monthly, monthly, and custom pay periods
  • Two levels of daily, weekly, and consecutive-day (California) overtime
  • Calculate gross wages
  • Deduct lunch time automatically and track paid breaks
  • Custom time clock display prompts and user fields
  • Connect up to 32 clocks (Biometric and/or Proximity) together over your network or Internet (500 employee limit)
  • Employees can view last punch, and hours worked for the day and for that week directly at the clock
  • Password-protected multi-supervisor login with customized permission level settings to assign employees by supervisor and more
  • Sort, track, and categorize employees by up to 32 departments
  • Track holiday and non-worked hours (optional benefits tracking upgrade to track and accrue vacation, sick, and personal time)
  • Add hours for multiple employees with a single transaction
  • Add notes by the punch allowing you to keep a history of edited data
  • Labor Distribution reports can be generated based on custom field values assigned to an employee (e.g. Employee's location, billing account, part-time/full-time status, etc.)
  • Manage timecards via USB, Wi-Fi, LAN, WAN, VPN or Web

Seamless Payroll Exporting:

  • Exports seamlessly to a CSV file, as well as QuickBooks Pro/Premiere/Enterprise, ADP desktop software, and Paychex Online Payroll
  • Free API available to create custom exports

Multiple Entry Modes:

  • PIN - employees clock In and Out using customizable PIN number (3-9 digits long)
  • Proximity badge - employees simply swipe proximity badges
  • Web punch - employees clock In and Out through a web browser

Email Alerts Module:

  • Approaching Overtime - find out ahead of time if an employee is going to hit overtime
  • High Hours - notifies you when an employee works too many hours
  • Low Hours - notifies you when an employee works too few hours
  • Log Punches - great for keeping in touch while on the road
  • Send e-mail alerts to an unlimited number of recipients
  • Also includes the SSL option to help keep your data secure and protected when accessed online

System Requirements

  • Access the time clock from any web browser including Windows, Mac, Linux, iPhone/iPad, Android
  • Windows-based PC supports direct connection via USB/Ethernet, or network connection (Wi-Fi, LAN or WAN/Internet)
  • Mac or non-Windows OS requires network connection (Wi-Fi, LAN or WAN/Internet)
  • Remote access over WAN/Internet requires Ethernet and Internet connection with additional configuration
  • Payroll exports for QuickBooks Plugin, Paychex Online Payroll, and ADP require Windows 10/8/7/Vista PC

TotalPass Proximity System Includes

  • TotalPass Small Business Premium Proximity Terminal
  • 50 employee capacity (upgradable)
  • Web Punch module including set of 5 employee licenses
  • 15 proximity badges
  • QuickBooks Plug-in Export & ADP and Paychex Online Payroll Export
  • Quick Start Guide
  • 15 ft. Ethernet cable
  • 15 ft. USB cable
  • Locking mounting plate with 2 keys
  • Power supply
  • 1-year manufacturer warranty
  • 30 day free manufacturer setup support

Important Note: TotalPass clocks are not cross-compatible with RTC-1000 or SB-100 PRO Universal Time Clocks. However, a free migration path is available for those considering upgrade from UTC to TotalPass.

30-day manufacturer technical support at no additional cost.

Icon TotalPass Small Business Premium Proximity

Icon TotalPass Proximity Time Clock Terminal

Optional Software Upgrades

Icon TotalPass Employee Capacity Upgrade
  • The TotalPass Proximity comes standard with 50 employee capacity
  • Employee capacity can be upgraded to 100, 250, or 500 employees
Icon TotalPass Benefits Tracking Upgrade
  • Benefit Tracking and Accruals
  • Track and manage sick, vacation, and personal time benefits
  • Automate the maximum accrual amounts, yearly carryover, and borrowing of benefits
  • Enhanced Overtime Preferences - allows you to customize your overtime multipliers and adds level 2 overtime that can be set by day, week, or consecutive days
  • Revision Zones - help to manage payroll costs by preventing employees from gaining extra time by clocking IN early or OUT late
Icon TotalPass Web Punch Entry Upgrade
  • Web Punch Entry allows you to capture your employee's punches anytime, anywhere using a browser-based time clock that runs on Wi-Fi, LAN, WAN/Internet, or a stationary computer
  • The TotalPass Proximity comes standard with 5 Web Punch Entry employee licenses
  • Additional employee licenses can be purchased in blocks of 5, with a maximum of 50 employees
  • Employees clock IN/OUT from web browser over Intranet or Internet
  • Employees can view total hours, last punch, break/department transfers
  • GPS verification for employees using an iPhone, iPad, and Android, making it ideal to track remote/mobile employees
  • Configurable IP address location restrictions
  • One-time cost - no monthly fees

Icon TotalPass Video

Item CodeDescriptionPriceQuantityAdd To Cart
IC-TPP Icon Time TotalPass Proximity - Universal Time Clock System
Promotional sale! Includes 30 Free badges
Special Deal! Promotional sale! Includes 30 Free badges
$355.00
Upgrades and Options:
IC-TP-E-1 Icon Time TotalPass - 100 Employee Capacity Upgrade
From existing 50 employee capacity software
$96.00
IC-TP-E-2 Icon Time TotalPass - 250 Employee Capacity Upgrade
From existing 50 employee capacity software
$190.00
IC-TP-E-3 Icon Time TotalPass - 500 Employee Capacity Upgrade
From existing 50 employee capacity software
$385.00
IC-TP-E-4 Icon Time TotalPass - 250 Employee Capacity Upgrade
From existing 100 employee capacity software
$135.00
IC-TP-E-5 Icon Time TotalPass - 500 Employee Capacity Upgrade
From existing 100 employee capacity software
$335.00
IC-TP-E-6 Icon Time TotalPass - 500 Employee Capacity Upgrade
From existing 250 employee capacity software
$250.00
IC-TP-BT Icon Time TotalPass - Benefit Tracking Pack
Add revision zones, benefit tracking, enhanced overtime, and more
$110.00
IC-TP-WP Icon Time TotalPass - Web Punch Clock Pack
Clock in/out from web browser, iPhone/Android GPS integration, 5 employee license pack
$82.00
IC-TP-WF1 Icon Time TotalPass - WiFi Module - Dealer Installed
For devices purchased before 12/2016 - new devices include WiFi at no additional cost
$99.00
IC-TP-WF2 Icon Time TotalPass - WiFi Module - Self-Installed
For devices purchased before 12/2016 - new devices include WiFi at no additional cost
$59.00
Accessories:
IC-TPP-TS Icon Time TotalPass Proximity - Gold Factory Telephone Support - First Terminal
Includes unlimited phone/e-mail support and remote assistance software
$149.00
IC-TPP-TS Icon Time TotalPass Proximity - Gold Factory Telephone Support - Additional Terminals
Includes unlimited phone/e-mail support and remote assistance software
$99.00
IC-TPP-PTS Icon Time TotalPass Proximity - Platinum Factory Telephone Support - First Terminal
Includes unlimited phone/e-mail support, remote assistance software, and hardware exchange insurance
$199.00
IC-TPP-PTS Icon Time TotalPass Proximity - Platinum Factory Telephone Support - Additional Terminals
Includes unlimited phone/e-mail support, remote assistance software, and hardware exchange insurance
$109.00
IC-UTC-KEY Icon Time Universal Time Clock - Replacement 2 Keys $14.00
IC-UTC-USB Icon Time Universal Time Clock - Replacement 15ft USB Cable $30.00
IC-UTC-ETH Icon Time Universal Time Clock - Replacement 15ft Ethernet Cable $30.00
IC-UTC-PWR Icon Time Universal Time Clock - Replacement 110V Power Supply $35.00
IC-UTC-WALL Icon Time Universal Time Clock - Replacement Wall Mounting Plate $20.00
SURGE-PRO 1-Outlet Wall Mount Surge Protector
Highly recommended to protect electronics
$19.95
Proximity Badges:
IC-UTC-B-PRB-25 Icon Time Universal Time Clock - Proximity Badges - 25 Pack
Special Deal! RTC-1000 2.5, SB-100 2.5, TotalPass (D Chip) Icon new style
Bulk Discount Available! Bulk Discount Available: 2+ @ $30.40
$32.00
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PLEASE NOTE: TimeClockSupplies.com does not offer direct technical support. To save you money, all products are sold as self-install systems.
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